Here are the  documents that the society has sent out to NADMCS members, Lottery members and NEWTS regarding our GDPR policy.

NADMCS & Lottery members

Privacy Policy Privacy for Members and Supporters of the Society

The  NEWTON ABBOT & DISTRICT MUSICAL COMEDY SOCIETY

is committed to protecting personal information. This Privacy Policy relates to our use of any personal information we collect from you when you become a Member or Supporter of the Society. Members pay a membership fee and Supporters are individuals who are involved in supporting the activities of the Society. This involvement includes (but is not limited to) scenery construction, costumes, properties, publicity, front of house arrangements, stage management, sound, lighting, direction, choreography, music and orchestra. Supporters also include those on the lottery mailing list and lapsed members, as such members normally wish to remain in contact with the society and may wish to renew their membership at a future date.

The personal information we collect from you We collect basic personal details such as your name, address, e-mail address, telephone number, subscriptions and dates paid, standing order details. For Members, we may also take your photograph and ask you for your biography.

 How we use information

We will use your information to send you newsletters, letters or emails to give you details of General Meetings, Shows, Rehearsals, Production Meetings and similar events that are likely to be of interest to you. Your name, and possibly photograph and biography, may appear in our show Programmes and newsletters. Your information may also be shared with our committee members (who are our Society’s Trustees). This use is in our ‘Legitimate Interest’. You will be aware that our show programmes are public documents and that our newsletters are shared amongst our membership and with our supporters. We will not share your information with other third parties without your consent.

Security

We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your information.

Your rights .

Please let us know if your information changes as it is important that the personal information we hold about you is accurate and up to date.

We will keep your information indefinitely after you remain an active member or supporter of The Society. We keep your information because you may resume your connection with The Society and take part again in our activities. However, you can ask us to remove your personal information from our records at any time and we will do so and stop sending you any further newsletters.  You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply write to us at the address below. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.

Changes to this Privacy Policy

We may amend this Privacy Policy from time to time; for example, to keep it up to date or to comply with legal requirements. If there will be any significant changes made to the use of your personal information in a manner different from that stated, we will seek your permission first.

How to contact us

For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a Subject Access Request, please contact us in one of these ways:

By Phone to the Secretary:

 Mr P.J. Amery 07889 114688

By email:

gdpr@nadmcs.org

By post to:

The Secretary

NADMCS

The Green Rooms

Chapel Hill

Newton Abbot

TQ12 2NB

Date:  25th May 2018

NEWTS members and Parent/Guardians

NADMCS Privacy Policy for NEWTS Members

 The Newton Abbot & District Musical Comedy Society is committed to protecting personal information. This Privacy Policy relates to our use of any personal information we collect about children who are members of our junior theatre group ‘NEWTS’ and their parents/guardians. We collect this information from you and/or from your parents or guardians.

 The information we collect

We collect basic personal details upon enrolment including child’s name, address, date of birth, medical health, school attended, parents’ names, address, e-mail address and contact numbers, subscription amounts and dates paid. Prior to registering as a member at NEWTS we will ask you to consent to the collection of this personal information and the uses to which it will be put.

How we use information

We will use your child’s personal information:

  • To enable the society to contact the parent/legal guardian in the event of an emergency.
  • To contact/keep members informed of events/rehearsal/workshops/social activities.
  • To comply with any legal requirements regarding your participation in our productions.
  • To enable licence applications to be processed by the local authority where needed.

Security

We have security measures in place to protect against any unauthorised access or damage to, or disclosure or loss of, your child’s personal information.

Your rights

Please let us know if your child’s personal information changes, as it is important that the information we hold about you is accurate and up to date. Circulating information to you is a necessary part of being a member of NEWTS, when your child leaves NEWTS all data will be destroyed in the correct manner (applying to both digital data/paper documents) and timelessly. You have the right to request a copy of all the personal information we hold about your child at any time. To do this, simply write to us at the address below. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.

Changes to this Privacy Policy

We may amend this Privacy Policy from time to time; for example, to keep it up to date or to comply with legal requirements. If there will be any significant changes made to the use of your child’s personal information in a manner different from that stated, we will seek your permission first.

How to contact us

For any questions or concerns relating to this Privacy Policy or our data protection practices, please contact us in one of these ways:

By phone to the society secretary:

Mr J Amery – 07889114688

 By email:

gdpr@nadmcs.org

 By post to:

The Green Rooms

Chapel Hill

Newton Abbot

TQ12 2NB

 Date:  24/05/2018